MANAGED AI OPERATIONS FOR EVENT PLANNERS & COORDINATORS
You Plan Events Beautifully. Your Follow-Up Is a Disaster.
The Deployment Cliff — the invisible breakdown that begins the moment your AI goes live without ongoing management — hits event planners & coordinators businesses hard. Silent degradation, ballooning monthly running costs, and security gaps that accumulate every week.
What Rachel Deals With
Inquiry response time averages 8+ hours during busy season — prospects book competitors
Vendor coordination across 10-20 vendors per event consumes entire days
Post-event follow-up for testimonials and referrals happens inconsistently, if at all
Proposal creation takes 3-5 hours per prospect — most don't convert
What You've Already Tried
CRM with automated emails — too generic for high-touch event inquiries
Hired assistant — couldn't handle the creative decision-making required
HoneyBook/Dubsado automation — helps with contracts, not relationship management
Delegated to coordinators — quality dropped, lost a key client
Template library — every event is "unique" so templates feel wrong
What Our Management System Covers for Event Planners & Coordinators
Drift Detection
Monitoring what your event planners & coordinators agents actually produce — not just whether they respond. Catching quality degradation before your clients notice.
Continuous Calibration
Proactive prompt optimization as models update, data changes, and business requirements evolve.
Security Hardening
Permission auditing, vulnerability scanning, and API access review — tailored to your industry compliance needs.
Cost Intelligence
Routing analysis and token optimization. Most clients recover 30-50% of their monthly running costs within 60 days.
Human Response-Time Guarantee
Real people. Named engineers. Defined response windows. Someone who answers at 11PM on a Friday.
99.5%
Uptime guarantee
$317
Avg monthly running-cost savings
600+
Enterprise implementations
24/7
Active monitoring
99.5% Uptime Guarantee — Or the Month Is Free
If we miss 99.5% uptime for your agents in any calendar month, that month is free. No exceptions, no fine print. This is a binding commitment.
Start Managing Your Event Planners & Coordinators AI Agents Professionally
The Health Check reveals exactly what's happening underneath your setup — wasted running costs, security gaps, output drift, and performance issues. 60 minutes. Written report within 24 hours.